Keystone OS
The operating system for flooring businesses.
Every job from first enquiry to paid invoice in one place. Keystone OS runs the whole operation so nothing slips, your numbers are always in front of you, and the business stops depending on you for every decision.
Built for flooring, tiling, and landscaping firms.
Running a business out of your head and on paper is exhausting.
Enquiries slip through. Quotes get forgotten. You're not sure which jobs actually made money until the accountant tells you months later. Every decision runs through you, because everything lives in your head or a dozen spreadsheets.
There's a better way to run it.
One system for the whole job.
Enquiry, measure, quote, schedule, fit, invoice. Every job flows through one place, on one reference. No more paper, spreadsheets, and WhatsApp threads.
Your numbers, always in front of you.
See your revenue, your margins, and where your work comes from, without asking anyone or waiting for month-end. Know which jobs make money while you can still do something about it.
Follow-ups that happen automatically.
Quote and invoice chases, review requests, appointment reminders, all sent automatically. The admin that wins work and gets you paid, without you remembering to do it.
Nothing slips through the cracks.
Keystone shows you what needs doing today and flags what's about to become a problem; the quote going stale, the invoice overdue, the job missing a detail. The system watches, so you don't have to.
Your subcontractors, coordinated.
Fitters get a clean job sheet on their phone, with no login required and no app to download. They see the job, add photos, mark it done. Everyone works from the same information.
Integrates with Xero.
Quotes and invoices can flow straight to Xero for sending and payment. Keystone runs the operation; Xero keeps the books. No double entry.
Built for flooring firms, proven in the field.
Keystone OS runs on the real workflow of a working flooring business. It wasn't designed in the abstract; it was built around how flooring work actually flows: an enquiry, a measure, a quote, a fit, an invoice.
Simple, honest pricing.
Core
Everything you need to run your business.
£250/month
✓ The complete job workflow (enquiry, measure, quote, schedule, fit, invoice)
✓ Subcontractor job sheets (sent to fitters' phones, no login needed)
✓ Automated follow-ups (quote & invoice chases, review requests, reminders)
✓ Live dashboard (revenue, margin, and where your work comes from, always up to date)
✓ AI assistant (ask questions about your jobs and customers in plain English)
✓ Xero integration (quotes and invoices flow straight to your accounts)
✓ Self-serve setup (up and running the same day)
Pro
For owners who want the deeper picture.
£500/month
Everything in Core, plus:
✓ Deep analytics (margin by job type, conversion, cost variance, and trends)
✓ Industry benchmarking (see how you compare to other flooring firms)
✓ Monthly report (your month explained, delivered to your inbox)
✓ Analytical AI agent (ask deeper questions of your business data)
✓ Advanced automations and higher usage allowances
Launching soon.
Core customers upgrade with one click.
The full platform. No setup fees, no contracts, cancel anytime.